Digital Transformation for Vehicle Rental Businesses
Vehicle rental companies face large amounts of requests, particularly during the busy tourist season. Managing large amounts of documents such as rental agreements, driving licenses and insurance paperwork can be a tedious task. It can be time-consuming and prone to human error. This is where the Digital Transformation for Vehicle Rental Businesses comes in.
The rental process itself includes scanning various documents of the individuals renting such as their personal data and keeping a copy of the rental agreement. These then need to be stored so reservations can be tracked. Invoices then need to be organised and processed accordingly.
On top of all this, there is insurance which plays a crucial role in vehicle renting which means that the number of paperwork keeps increasing. Maintenance is also factored in including continuous servicing of vehicles of which a record needs to be kept.
Not all vehicle rental companies come with large office spaces. This means that there is a limited amount of space available, both when scanning these documents and when it comes to storing them so a scanner that is compact and easy to fit anywhere is ideal for these types of companies. Furthermore, digitising these documents would eliminate the problem of having nowhere to store them.
IRIScan Pro 5
High-performance duplex desktop scanner
IRIScan Pro 5, Powerful duplex desktop scanner: digitise your stacks of documents extremely quickly and efficiently.
€350.00
€350.00Add to cart
Benefits of the IRIScan PRO 5 in the Digital Transformation for Vehicle Rental Businesses include:
Scanning Speed
The IRIScan Pro 5 scans 23 pages per minute (46 impressions per minute when scanning in 2-sided mode). This speed can significantly reduce the time required to scan and digitise various documents in the vehicle rental industry, such as rental agreements, insurance forms, vehicle registration documents, and maintenance records.
Cloud Integration
The scanner allows you to save scanned documents directly to your cloud platform. This feature can be useful for the vehicle rental industry as it enables easy and secure storage of important documents in cloud storage services, such as Google Drive, Dropbox, Microsoft OneDrive, or SharePoint. It ensures that the documents are readily accessible from anywhere, promoting efficient document management and reducing the risk of data loss.
Smart Button for Easy Scanning
The scanner features a smart button that allows you to start scanning with just one click. This can streamline the scanning process, enabling you to quickly digitise documents and save them in your preferred format or destination. For example, you can scan rental agreements and create multi-page PDF documents with a simple press of the button, ensuring efficient document management.
Content Indexing and Search
The scanner’s content indexing feature enables efficient searching for specific information within scanned documents. This can be particularly useful for the vehicle rental industry when searching for specific rental agreements, customer details, or maintenance records. By quickly locating relevant information, businesses can save time and streamline their operations.
Ultrasonic Sensor for Double Feeding Detection
The IRIScan Pro 5 is equipped with an ultrasonic sensor that detects when two pages pass through simultaneously, preventing double feeding. In the vehicle rental industry, where documents like rental contracts or insurance forms may be stapled together, this feature ensures accurate scanning and minimizes the risk of missing or damaged pages.
PDF Creation and Compression
The IRIScan Pro 5 facilitates quick conversion of scanned documents into PDF format with the press of a button. Additionally, it offers the option to highly compress and index PDFs using IRISCompressor Pro. This feature can help the vehicle rental industry save storage space by reducing the file size of scanned documents while maintaining text resolution and readability.
Multi-Page PDF Creation
The scanner allows you to create multi-page PDFs with ease. This feature is advantageous for the vehicle rental industry, where multiple documents related to rental transactions, such as rental agreements, insurance documents, and driver’s licenses, can be scanned and combined into a single PDF file for better organisation and archiving.
Compatibility with MS Office
The scanner supports scanning documents directly into MS Office formats, such as Word and Excel. This capability can be valuable in the vehicle rental industry when dealing with forms, contracts, or reports that need to be edited or processed further in Microsoft Office applications.
OCR (Optical Character Recognition) Technology
The IRIScan Pro 5 incorporates advanced OCR technology through the Readiris Corporate software. This feature enables the conversion of scanned documents, including PDF files and images, into editable and searchable text. In the vehicle rental industry, OCR can be used to extract relevant information from scanned documents quickly, such as customer details, vehicle information, or invoice data, enhancing data accuracy and streamlining data entry processes.
Would you like to learn more about how the IRIScan Pro 5 can improve the day-to-day processes in your pharmacy?
IRIScan Executive 4
The ultimate mobile duplex scanner
The fastest mobile sheetfed and duplex scanner on the market, with up to 8 pages per minute.
€185.00
€185.00Add to cart
Benefits of the IRIScan Executive 4 in the Digital Transformation for Vehicle Rental Businesses include:
Document Scanning
The IRIScan Executive 4 allows you to scan receipts, invoices, and important documents related to vehicle rentals. This can help you maintain digital records of transactions, contracts, and other relevant paperwork, making it easier to organise and retrieve information when needed.
Automatic Size Detection and Cropping
The scanner is equipped with size detection and automatic cropping capabilities. This means that it can automatically identify the boundaries of a document and crop it accordingly, eliminating unnecessary background and improving the overall appearance of the scanned image. This can save time and effort when scanning various document sizes commonly found in the vehicle rental industry, such as rental agreements or driver’s licenses.
Portable and Lightweight
The compact and lightweight design of the IRIScan Executive 4 makes it highly portable. As a result, it can be easily carried to different locations within your vehicle rental business, allowing you to conveniently scan documents on the go. Whether you’re at a customer’s location, a remote office, or a vehicle pickup/drop-off point, you can have a reliable scanning solution with you at all times.
OCR Software for Digital Conversion
The IRIScan Executive 4 comes bundled with powerful OCR (Optical Character Recognition) software called Readiris Corporate. This software can convert scanned documents into editable digital files, such as Word or Excel formats. In the vehicle rental industry, this can be valuable for extracting information from rental contracts or customer identification documents, allowing for easy editing, searching, and analysis of the data.
Cloud Integration
The scanner allows you to save scanned documents directly to your cloud platform. This feature can be useful for the vehicle rental industry as it enables easy and secure storage of important documents in cloud storage services, such as Google Drive, Dropbox, Microsoft OneDrive, or SharePoint. It ensures that the documents are readily accessible from anywhere, promoting efficient document management and reducing the risk of data loss.
USB-Powered
The IRIScan Executive 4 is powered by the USB cable provided, eliminating the need to plug it into a wall socket. This feature enhances portability and convenience.
